Job Description

About the Job:

The IP Administrator (Patent) (IPA) provides support to one or more practitioners which requires strong knowledge in domestic patent prosecution. The IPA may also provide dedicated support to one or more clients. The IPA is responsible for preparing legal documents associated with domestic patent prosecution; maintaining dockets, files, and data integrity; interacting with clients and related personnel; providing practice support and assistance; and serving as a liaison between practitioner and external and/or internal team members or departments. The IPA operates independently and as a service-oriented team member who contributes positively to the department and firm.

Essential functions:

• Independently prepares legal documents, reports, and correspondence associated with domestic patent prosecution for practitioners and/or clients.
• Prepares and files documents with USPTO.
• Assists practitioners manage their dockets according to firm practices.
• Organizes and maintains the integrity of electronic data and files relating to clients’ intellectual property in accordance with firm policy and procedures.
• Reviews incoming correspondence including paper and electronic mail, facsimiles, docketed information, and/or client instructions and takes necessary action in accordance with firm policy and procedures.
• Demonstrates strong proficiency with a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, and applicable IP software solutions. Learns new applications as needed.
• Uses exceptional communication skills to interact with various parties via telephone, electronic mail, and facsimile as necessary. Consistently follows-up and maintains open lines of information-sharing with client(s), practitioner(s), direct supervisor, and other firm management and personnel as needed.
• Coordinates with colleagues and/or departments to ensure successful completion of assigned tasks and other requests in a timely manner.

Qualifications:

• Minimum of three to six (3-6) years of domestic patent prosecution experience in a law firm or professional setting.Law firm setting preferred.
• Comprehensive knowledge of domestic patent prosecution procedural terminology, requirements, and workflow.

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