Job Description
Working Title: Office and Administrative Specialist Senior Job Class: Office and Administrative Specialist Senior Agency: Board of Peace Officers Standards and Training - Job ID: 86571
- Location: St. Paul
- Telework Eligible: No
- Full/Part Time: Full-Time
- Regular/Temporary: Unlimited
- Who May Apply: Open to all qualified job seekers
- Date Posted: 05/30/2025
- Closing Date: 06/06/2025
- Hiring Agency/Seniority Unit: Board of Peace Officers Standards and Training
- Division/Unit: Board of Peace Officers Standards and Training / Executive Support
- Work Shift/Work Hours: Day Shift
- Days of Work: Monday - Friday
- Travel Required: No
- Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
- Classified Status: Classified
- Bargaining Unit/Union: 206 - Clerical/AFSCME
- Work Area: Post Executive Office
- FLSA Status: Nonexempt
- Designated in Connect 700 Program for Applicants with Disabilities: Yes
The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Peace Officer Standards and Training Board is looking for their next administrative professional. This position provides administrative support to the executive director, the POST Board chair, the board members, and their committees to ensure board activities are accomplished efficiently and effectively, and in accordance with open meeting law and other regulations. This position is the designated meetings coordinator and certified purchased for the agency. This position additionally provides support to many POST committees, including complaint investigation, standards, executive, public safety advisory, advisory rules, and board staff.
Minimum Qualifications - Ability to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other electronic correspondence.
- Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files.
- Database management sufficient to set up and run basic queries, review, and analyze data, and identify problem areas in areas which may include data, formulas, or security.
- Word processing skills sufficient to create, edit, and finalize emails, memos, and letters for both internal and external customers.
- Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports
- Skills in business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents.
- Skills in recording proceedings verbatim manually or with specialized equipment, transcribing the notes, editing, and assembling transcripts and records.
Preferred Qualifications - Three or more years experience as an administrative assistant, office manager or similar occupation that included budget management and meeting or event logistics.
- Knowledge of POST Board functions including operations, organizational structure, policies, and procedures.
- Experience with State of Minnesota, Statewide Integrated Financial Tool (SWIFT) accounting and procurement system, or other comparable large private or government accounting system with purchasing functionality or demonstrated proficiency with a purchasing system.
- Proven ability to maintain confidentiality of meeting records, conversations and deliberations is critical.
- Knowledge of and experience using Salesforce software and database.
- Experience with open meeting law implementation.
- Ability to manage multiple tasks/projects and deadlines simultaneously.
Physical Requirements Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.
Additional Requirements This position requires successful completion of a background check and employment reference check.
How To Apply Select Apply for Job at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to
Contact
If you have questions about this position, contact Matthew Leo at matthew.leo@state.mn.us or 651-201-2393.
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Matthew Leo at matthew.leo@state.mn.us.
About the Minnesota Board of Peace Officers Standards and Training The POST Board advances the professionalism of Minnesotas peace officers by adopting and regulating education, selection, licensing, and training standards; and serving as a resource and partnering with stakeholders to ensure compliance with state policies and training mandates. The Board licenses and regulates active and inactive peace officers, part-time peace officers and approximately 400 state, county and local law enforcement agencies, and certifies colleges and universities throughout the state that provide professional peace officer education programs.
Working together to improve the state we love. What do Minnesota's State employees have in common?
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: - Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
Support to help you reach your career goals:
- Training, classes, and professional development
- Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
Employee Assistance Program (EAP) for work/life support:
- A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
- Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
- Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
Applicants With Disabilities Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email careers@state.mn.us and let us know the support you need.
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Job Tags
Hourly pay, Holiday work, Full time, Temporary work, Local area, Remote job, Shift work, Day shift, Monday to Friday,